Intelligent hotel management & unified hospitality platform
Stop running the front desk, bar, restaurant, and accounts on separate tools. AiBiz puts room bookings, guest extras, and restaurant sales in the same place as expenses, payroll, tax, and the books — with live reports across the operation.
Tonight · Lekki Annex
Live room availability · 18 Apr| Booking | Guest | Rooms | Status |
|---|---|---|---|
| BK-10482 | Chinedu Okeke | 102 + 201 | Checked in |
| BK-10491 | Adaeze Nwosu | 103 | Reserved |
| BK-10477 | Ibrahim Bello | 105 | Advance ₦40k |
From availability to a clean checkout
Reception can find a free room, take an advance, and finish with one bill that is already in the accounts.
Search rooms
Pick the property, dates and occupancy. Rooms that are already booked or under maintenance are not shown as available.
Build the stay
Add several rooms, each with its own check-in and checkout dates. Add breakfast, laundry, transfers, and other extras to the same booking.
Take an advance
Take payment before arrival and keep it on the booking until checkout, so it is not lost or forgotten.
Check out once
Room charges, extras, taxes and advances come together. AiBiz takes off what the guest already paid and updates the accounts automatically.
Group stays without fighting the calendar
Keep a family, wedding party or corporate group on one booking. You do not need a separate reservation for each room. Each room can still have its own arrival and departure dates, rate and status. Check in the guests who arrived tonight and leave the rest reserved.
- Check in part of a group when they arrive at different times
- See who is overdue to arrive or leave
- Set room types, capacity, and seasonal rates for each property
BK-10482 · Okeke party
2 rooms · mixed dates| Room | Type | In | Out | Nightly |
|---|---|---|---|---|
| 102 | Deluxe | 18 Apr | 21 Apr | ₦55,000 |
| 201 | Twin | 18 Apr | 20 Apr | ₦38,000 |
| Guest extra | Amount | ||
|---|---|---|---|
| Airport pickup | ₦15,000 | ||
| Breakfast × 4 | ₦24,000 |
Advances, extras, then one final bill
Room charges, extras, discounts, taxes and advances stay on the stay. At checkout, the guest sees one bill, minus what they already paid. Any remainder is due now, and the accounts update on their own.
- Take more payment later without starting a new bill
- See expected room revenue versus what was actually billed
- Unpaid balances stay on the guest account so you can collect later
| Line | Qty | Total |
|---|---|---|
| Deluxe 102 · 3 nts | 1 | ₦165,000 |
| Twin 201 · 2 nts | 1 | ₦76,000 |
| Airport pickup | 1 | ₦15,000 |
| VAT (settings) | Included |
Sell more than rooms — and see where the money comes from
Record restaurant, bar, spa, laundry, hall hire, transfers and other hotel services in the same system as your rooms.
Breakfast, laundry and other extras you add to a booking appear on the guest’s bill at checkout. Walk-in restaurant and bar sales are recorded as their own sales. They still show in your accounts and reports, but they do not automatically go onto a guest’s room.
- See restaurant and bar sales next to room revenue, not in a separate till book
- Break down F&B and extras by item, attendant and property
- VAT on those sales uses the same tax settings as the rest of the hotel
SV-8821 · Pool bar
Walk-in · Attendant: Kemi| Item | Qty | Amount |
|---|---|---|
| Chapman | 2 | ₦6,000 |
| Grilled tilapia | 1 | ₦12,500 |
| Bottle of water | 2 | ₦1,000 |
Every checkout flows straight into the accounts
You do not retype the stay into another accounting package. Room revenue, extras, taxes, advances, and unpaid balances go into the books when you check the guest out. The same business also holds hotel expenses, payroll, VAT, and WHT.
- VAT and WHT follow your tax settings
- Record salaries and running costs next to room and F&B revenue
- One profit report for Lekki, Ikeja, or the whole group
| Posted today | |
|---|---|
| Checkout BK-10482 | ₦162,000 due |
| Pool bar SV-8821 | ₦19,500 |
| Advance BK-10477 | ₦40,000 |
RevPAR without waiting for another spreadsheet
See occupancy, ADR, RevPAR, expected versus billed revenue, advances, cancellations and no-shows in one hotel report. Compare room types, dates and properties. Ask the AI assistant the same questions using that live data.
- “What was occupancy last weekend at Ikeja?”
- “How did room revenue compare with F&B this week?”
- Look at one property or the whole group
| Type | Occ. | ADR | RevPAR |
|---|---|---|---|
| Deluxe | 88% | ₦55k | ₦48.4k |
| Standard | 74% | ₦32k | ₦23.7k |
| Suite | 61% | ₦95k | ₦58.0k |
Ask your hotel in plain English
Ask about empty rooms, RevPAR, or restaurant versus room sales in everyday language. Answers come from live reports, not a guess.
What every business gets
Hotel, shop, factory, loans, NGO, or a firm — you still get accounts, tax, payroll, and control over who can see and change what.
You decide who can do what
Give each staff member their own login. Turn rights on or off: sell, discount, delete, open cash, change prices, see other branches, or open the books. A cashier can work the till without seeing payroll or bank.
Check the business from your phone
Owners and managers can see sales, stock, and staff activity from a phone, tablet, or laptop — without sitting at the shop or hotel.
Accounting that posts itself
Sales, purchases, deposits, and payments go into the books, profit and loss, balance sheet, and tax accounts. You do not retype them into another package.
Ask in plain English
Ask about occupancy, best sellers, overdue loans, or cash on hand. Answers come from live reports, not a guess.
Payroll and expenses in the same place
Salaries, deductions, allowances, running costs, and bank transfers sit next to your day-to-day work.
Several branches, one business
Run stores, hotels, factories, or field offices under one organisation. Look at one branch, or all of them together.
AiBiz vs. fragmented hotel systems
See what changes when reservations, guest charges, restaurant sales, expenses, payroll, tax and accounting share one system.
| What you need | AiBiz | Separate hotel, POS & accounting tools |
|---|---|---|
| How it fits together | Rooms, extras, restaurant sales, expenses, payroll, tax and the books in one place | Data can sit across multiple systems and subscriptions |
| Accounting | Checkout and sales update the books, including VAT and WHT | May require retyping day-end totals into another package |
| Expenses, payroll & tax | Pay staff, record running costs, and handle VAT and WHT in the same business | Often a payroll tool, expense sheets, and a separate tax package |
| Guest billing | Rooms, extras, and advances on one reservation and one final bill | Room and food charges often live in different tools |
| Restaurant & bar | Walk-in F&B recorded in the same business, with reports next to occupancy | May require manual reconciliation with the hotel books |
| Double-booking safety | Booked and maintenance rooms are not offered as available | Conflicts are more likely when several people book without a shared list of free rooms |
| Staff access | Each person gets a login. You choose what they can see and do | Shared passwords, or overrides that are hard to trace |
| AI assistant | Ask about vacancy, RevPAR, or F&B in plain English | Static menus and printed reports |
Frequently asked questions
Can I manage more than one property?
Yes. Each hotel or guest house is a property in the same business. You can work one hotel at a time, or see occupancy, revenue, and accounts across the group.
Does checkout update accounting automatically?
Yes. Room revenue, guest extras, advances, VAT, and WHT go into the accounts when you check the guest out. You do not retype the stay into a separate accounting package.
Can we also run expenses, payroll, and tax in AiBiz?
Yes. Hotel work sits in the same business as expenses, salaries, VAT, and WHT. You do not need a separate package for those just because you run a hotel.
Can two receptionists book the same room at once?
Availability checks stop two people booking the same room. Rooms marked as maintenance are not offered as available.
How do restaurant and bar sales work?
Record walk-in restaurant and bar sales in the same business as your rooms, so they show in accounts and reports next to occupancy. Breakfast, laundry or transfers you add to a stay appear on the guest’s bill at checkout. Walk-in F&B is recorded as its own sale — it does not automatically go onto a guest’s room.
Do you report occupancy, ADR, and RevPAR?
Yes. The hotel report includes occupancy, ADR, RevPAR, expected versus posted revenue, advances, cancellations, and no-shows.
Can I limit what reception and other staff can do?
Yes. Each person gets their own login. You turn rights on or off — booking rooms, changing rates, giving discounts, deleting records, opening cash, or seeing payroll. Reception can work the desk without seeing the full accounts. Sensitive changes are logged.
Ready to run your hotel in one system?
Bring reservations, guest charges, restaurant sales, expenses, payroll, tax and reporting together in AiBiz.
One intelligent platform. Built for your industry.
Industry workflows, accounts, several branches, and an assistant you can ask in plain English — in the same system.
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